100% Tribe is a gathering in our company that happens four times per year, quarterly, where all of the 100% Doctors, Franchisees and spouses gather to present their quarterly statistics, train on becoming better doctors and leaders and team-build. We celebrate victories, seek advice, inspiration and motivational challenges! One Tribe per year (All-Company) will include the entire staff, the other three are reserved for only the doctors and franchisees.

The Tribe dates will be locked in one year ahead of time and the locations will be chosen in advance to allow for proper planning for offices and their staff.

When our 100% Tribe gathers, it feels more like a family reunion than a “company meeting.” A good amount of time is dedicated to listening to each doctor’s presentations (usually a PDF) but there are also celebratory dinners, group activities and amazing team building opportunities included in this 2-3 day gathering in a destination hand chosen to provide a great experience.

The first group of offices that presents their stats is always the TOP TEN offices, or what we refer to as The “U.”  It is essential that every office that is not a part of The “U” should still be present during these presentations because they are offices that are performing at the highest level in the company and have a lot to teach others in the company. Following The “U” presentations, the offices will be broken into different rooms, led by 100% Room Leaders. The 100% Room Leaders are the doctors/franchisees from the top collecting offices from the quarter.  These rooms are where the rest of the offices will present their numbers. During the presentations is a time for questions from other offices/peers, feedback, ideas, suggestions and celebration!

During each Tribe, the Top Ten offices will have a private “U” dinner. We always encourage other offices to join together separately as one big group or several small groups to have dinner, bond, connect and have a great time as the 100% Family we are.

Typically a group training or activity is scheduled towards the end of the 2-3 day meeting. Every Tribe is unique in the details of the plans, but you will always know in enough time to plan accordingly.

RSVP’ing as quickly as possible in the Tribe spreadsheets is crucial for the 100% Inc team to plan an amazing gathering accordingly. These requests and links will be provided in emails and 100% Mastermind FB page.  Please do your best to be prompt with your questions about Tribe so you can RSVP appropriately. The cost of Tribe meetings is spread out over the few months prior to the meeting in order to make it easier on the offices and is a pass-through expense. Allie at 100% INC is who handles all of the planning of Tribe meetings and will be glad to provide you with any of the available details you need.

allie.j@100percentdoc.com

100% Tribe is a very special experience unique to our company that we take immense pride in. We love the opportunity to bring all of our amazing, like-minded Doctors, Franchisees, staff and their  families together to continue to improve upon ourselves, our company and the evolution of Chiropractic. We are changing the face of health care, one patient at a time, while designing the lives we want to live for ourselves.

We look forward to seeing you and your team at TRIBE!

JANUARY is the All-Company event. This includes doctors, franchisees (and their partner), chiropractic assistants (CA’s), office managers and massage therapists.

APRIL & OCTOBER are our Regional Tribe Sessions where we focus on training! These are open to Franchisees, Chiropractors, Chiropractic Assistants and Therapists.

JULY is just doctors only. Spouses are also welcome.

What about kids? Since this is very serious for those presenting and we want to give them our undivided attention and respect during their presentations, as well as respect others trying to listen, we ask that no kids be allowed in the presentation rooms. Thank you in advance!

GETTING THE ROOM COUNT
The first sheet that will be sent out from Allie.J@100percentdoc.com is a room headcount. THIS IS NOT A RESERVATION! This is sent out to get an idea of how many people to tell the hotel we have coming, to set up expectations for room availability and presentation setup.

RESERVING YOUR HOTEL ROOM
Allie works directly with the hotel to get a special rate for our team. There is a specific booking window where this discounted price is available (which is typically significantly lower than the regular room rate). Allie will announce this and you will need to book within those dates to get the special Tribe rate!

SHARING A HOTEL ROOM
If you are a single doc and want to save some cash its totally normal for other docs to look for a roommate! We suggest reaching out on Mastermind to see if anyone else wants to share a room with you to help split costs.

TRANSPORTATION
Typically we do not provide transportation, unless otherwise specified. Getting to and from the hotel is your responsibility. Using apps like Uber or Lyft come in handy! Most of the time restaurants are within walking distance of the hotel. Prepare accordingly.

CARPOOLING
If you can coordinate beforehand with others in your area who are also traveling at the same time it may save you big bucks! Reach out to your fellow offices and try to fly around the same times :) Hopping in an Uber with friends is always encouraged anytime! :)

BUYING YOUR AIRPLANE TICKETS
Setting up your tickets may be tough to do far in advance, but we know it’s when you get the best deals. We recommend you keep an eye on prices and book with any airline you are comfortable with, just don’t forget to take your selfie and post it on Mastermind! As for timing, typically we start Thursday morning and have a very fun or important meeting on Saturday that usually lasts until around noon. Occasionally it will go later, so to be safe just don’t book your flight out until Saturday night or Sunday morning!

**this is subject to change**

Thursday:
9-11am : 100% Mastering Couples
1:00pm : U presentations
8:00pm : U Dinner (exclusive to U only)

Friday:
8-9am : Breakfast
9-12:30pm : presentations
12:30 – 1:30 : lunch
1:30 – 5pm : presentations
6pm – awards

Saturday
8am – 12pm : Training / team building / event / special guests

FOOD

Thursdays there is no food provided, please plan on finding meals as necessary.

Fridays breakfast and lunch are provided. If you have a specific food allergy or restriction please connect with Chelsey beforehand so she can relay the message to the hotel catering staff!

Saturday morning breakfast is provided, then depending on what the event or activity is we may or may not provide lunch as well. Refer to the schedule that will be send out to see!

FOOD
Thursdays + Fridays breakfast and lunch are provided. If you have a specific food allergy or restriction please connect with Allie beforehand so she can relay the message to the hotel catering staff!

Saturday morning breakfast is provided, then depending on what the event or activity is we may or may not provide lunch as well. Refer to the schedule that will be send out to see!

DINNERS
Going out to dinner is always a time to bond and meet new people. It can be a little like finding a spot to sit in the high school lunchroom, but everyone is super nice! Try to plan ahead of time and see where everyone is planning on going, and get in with a group so you have some company :) If you aren’t sure what to do, you can always reach out to Allie and tag-along!

Even if we are in a tropical environment, the hotels can be cold. Bring a sweater if you need it :) Presentations are all day, so it’s ok to dress casual, but presentable. 100% logo’d apparel is always encouraged! At night most people go out to dinner or bars after to dance or mingle, so wear what you feel best in for that! Depending on what the event is on Saturday, you will want to dress accordingly for that. People tend to wear more cocktail attire for the Friday night after presentations.

Expenses are always paid by the office owner, and fees will also be taken out of monthlies for Tribe expenses. You are responsible for your own hotel room (book through us during the specified time and you will get a heavily discounted rate), as well as your own plane tickets. Food for you or your team outside of what we provide is also your responsibility.

Your song is what we play when you walk up to give your presentation on stage. It should be representative of your quarter. We typically just play the beginning of the song for about a minute unless otherwise requested. Please submit your song BEFORE Tribe to Allie! This way we can make sure it is queued up for you and ready to go.

This is a time for you and your team to stand up in front of the group and present your numbers, vibe of the practice and any concerns you need guidance and support through.  You are given between 15-20 minutes to present.

These must be submitted the MONDAY before Tribe. You will submit your presentation to Allie, allie.j@100percentdoc.com. There is an order to how you set up your presentation, so you can make sure everything is in its correct place for proper understanding among your onlooking peers. As per standard, this template can be found in 100% U.

Do NOT make your presentation prior to getting your P&L reviewed and requested edits from Inc made as it will likely change your statistics.

The following portions of the Presentation should be SCREEN SHOTS of your Black Tuesday Stat Sheet. The screen shots should include previous quarters for comparison purposes.

• P&L Summary Analysis: The quarter’s Profit and Loss Analysis found in your Black Tuesday Stat Sheets should be the first thing reviewed. Don’t rush through the numbers. Allow everyone to review before moving on. Have this reviewed for errors and any outlying numbers. Be prepared to answer questions.
• Black Tuesday Stats: DO NOT INCLUDE MONTHLY STATS…Just quarterly and annual at the January Tribe only. Please make sure your screen shot includes at least the previous year’s quarterly numbers so we can see trends. DO NOT just present this quarter’s numbers. Trends are as important as the current numbers themselves. You will go through New Patients, Chiro visits, Massage/Stretch visits, Price per visit, etc… Please do not go into the specific stories of REFUNDS. If it’s the end of the year (January Tribe) please present annual numbers and how it compares to previous years if applicable.
• New Patient Stats: Make sure the previous quarter’s numbers have been updated with the new patients that showed up for their ES2 in the following quarter (i.e. those that were new patients in quarter 3 but didn’t come in for their ES2 until mid October). Once again make sure to include previous quarter’s for trend analysis.
• Cost Analysis: You will need to input how much you spent on supplements (see Tribe: Cost Analysis Stat Sheet Looop resource). This number should be in the 50% range since that’s our markup. If it’s much different than this please have an explanation as to why. Payroll cost will also be analyzed.
• Marketing Referral Analysis: Please include information on where your New Patients came from (Referral Analysis).
• Heavy Hitter Stats
• Dragon Fire Graph
• Next Quarter’s/Annual goals. Please mention whether you reached your previous Tribe’s goals as well.
• Q&A: Please open it up to questions and answers.

PROFIT & LOSS SHEETS (P&L’S)

THESE HAVE A DUE BY DATE. IF YOU DO NOT SUBMIT YOUR P&L’s to AIDAN AT LEAST ONE WEEK PRIOR TO TRIBE YOU DO NOT QUALIFY FOR ANY AWARDS. Sorry not sorry! These take a lot of time for Aidan to review to make sure everything is done correctly, so when you present you don’t have any mistakes (and look dumb). If you submit yours to her late, that means she has to stay up all night to review it for you. Please, be nice to Aidan, we love her!

QUARTERLY

Full Circle: Hub offices that have paid off their Franchise Loan.

Heavy Hitter: Office that has the best Heavy Hitter Stats.
To win the “Heavy Hitter” award, this office has to have the best Batting Average. This number is figured based on several stats that include; new patients, total collections, conversions & stayed in practice patients.To win the “Heavy Hitter” award, this office has to have the best Batting Average. This number is figured based on several stats that include; new patients, total collections, conversions & stayed in practice patients.

ANNUALLY

Million Dollar Award: Office that hits a million dollars or more in collections for the year (awarded in January)

CA of the Year: Nominated by all Doctors, Voted on by Inc team. (can be spouses/owners & can win multiple times)

MX of the Year: Nominated by all Doctors, voted on by Inc team.

Office of the Year: all current & open 100% locations qualify to win this award. Winner is determined by 1/3 Bat Stats (from Q4 2020 & Q1-3 of 2021), 1/3 Inc Votes, 1/3 Doctor votes.

Rookie of the Year: The best office opened less than one year. qualifying offices have to be open less than two years (opened in 2020 or 2021) & are voted on by current 100% Doctors.

It’s not easy making new friends and organizing where you’re going to dinner and with who, or what time things are going on, or what room you are in, etc. If you need help, try to use Facebook… you can go to Mastermind and connect with anyone! In turn, try to keep up with your Facebook messages while you are there in case anyone is trying to get a hold of you! Can’t wait to see you there!

NP: New Patients
NP Conversions: Patient signed up for corrective care only
PV: Patient Visits
PPV: Price Per Visit
Total PV: Total Patient Visits
SIP: Stayed in Practice – patients who have stayed with the practice but has not signed up for corrective care
ES1: Empowerment Session 1
ES2: Empowerment Session 2
PD: Progressive Discoveries
Conversions: Patient signed up for corrective care only (includes PI’s)
PI: Personal Injury or Auto Accident Patient
PPV: Price Per Visit

HEAVY HITTER AWARD

• This award is given at every Tribe. It has been a tradition in the company since the beginning.
• Offices must be open a FULL quarter in order to qualify
• Name gets engraved on the bat, if they win the award 3 times in a row.
• The winner is chosen based on the following 4 categories, that enables offices to compete equally as long as they have been open for a full quarter

THE U

• Offices that are in the U are the top 10 collecting offices for the quarter.
• Total collections to enter into the U changes each quarter, currently (07/21) it is 300K in a quarter.
• The Helfrich’s will announce the offices that made it into the the U on Friday for the following Tribe.